Registrar of Vital Statistics

Joan VanLoan, Registrar
(845) 334-3974
Fax (845) 334-3975
Email
420 Broadway
Kingston, NY 12401

The Registrar's Office has all birth and death certificates for anyone who was born or died in the City of Kingston.

Records begin in July of 1881.

How to obtain a record:
Birth: Write a letter stating Name, Date of Birth, Father's Name, Mother's Maiden name, Reason for request, relationship to person whose record is requested.
There is a $10.00 fee per copy. A money order must be made out to City of Kingston.
Also you must include a photocopy of one of these acceptable IDs:
1. Driver's license
2. Non-Driver's License
3. Passport
4. Naturalization Papers
5. Military ID
6. Employer's Photo ID
7. Two Utility bills, showing applicants name and address
8. Police report of lost or stolen ID

Death: Write a letter stating Name at Death, Date of Death, relationship to person whose record is requested, and reason for request.
There is a $10.00 fee and a photocopy of proper id as above.

Geneology: Information needed is the same as that for a Death Certificate, along with the addition of Names of Parents, and the fee is $11.00, which includes search and uncertified copy of record.

Submit all requests to Registrar's Office
City Hall
420 Broadway
Kingston, NY 12401

1. Genealogical Research

Uncertified copies or abstracts from records of birth, death, and marriage may be provided for genealogical research purposes subject to the restrictions specified in this summary. All requests must be submitted in writing and include payment of the applicable statutary fee. The applicant shall be required to pay the specified fee for the time spent for the search and uncertified copy of notification of no record.

2. Who is authorized to do the searching?

Record searches shall be conducted only by the following persons in the fiels maintinated by their respective agencies:
a. authorized employees of the State Department of Health
b. a local registrar, deputy registrar, or an authorized employee of the registrar
c. a town or city clerk, deputy clerk, or an authorized employee of the town or city clertk.

3. What records are available?

a. No information shall be released from a record of birth which as been placed in a confidential file pursuant to Public Health Law Section 4138.
b. No information shall be released from a record of birth unless the record has been on file for at least 75 years and the person to whom the record relates is known to the applicant to be deceased.
c. No information shall be released from a record of death unless the record has been on file for at least 50 years.
d. No information shall be released from a record of marriage unless the record has been on file for at least 50 years and the parties tot he marriage are known to the applicant to be deceased.
e. The time periods specified in (3B), (3C) and (3D) are waived to the applicant is a descendant or has been designated toa ct on behalf of a descendant of the person whose record is being requested. A descendant is a person in the direct line of descent. The applicant shall provide documentation of descendancy prior to the release of information in those instances where a waiver of the waiting period is requested. A party acting on behalf of a descendant shall further provide documentation that the descendant authorized the party to make such application.
f. All uncertified copies, abstracts, or information issued for genealogical research purposes shall be clearly markd with the statement "For Genealogical Purposes Only."

4. Genealogoy Fee Schedule

Fee schedule per one spelling of name. Fee varies depending on requested number of years to be searched. Usused fees will be refunded.
1-3 Years $22.00
4-6 Years $32.00
7-10 Years $42.00
11-20 Years $62.00
21-30 Years $82.00
31-40 Years $102.00
41-50 Years $122.00
51-60 Years $142.00
61-70 Years $162.00
Etc… +$20.00 increments