February 20, 2018
FOR IMMEDIATE RELEASE
City of Kingston Announces Digital Conversion of Vital Records
KINGSTON, N.Y. Mayor Steve Noble is pleased to announce the launch of the City’s efforts to scan and preserve vital records, including Birth, Death, and Marriage Certificates.
In 2017, the City was awarded a Local Government Records Management Improvement Fund grant through the NYS Archives to scan the City’s Vital Records. The first phase of the project will focus on the most recent 50 years of documents.
Due to the extensive records set to be scanned, this phase will take up to three months to complete. The records will be split into two batches to be completed during this phase. The first batch will include Marriage records from 1960 – 2009 and death certificates from 1967-2017. The second batch will include birth certificates from 1967-2017. During this processing time, the records will be offsite and unavailable at City Hall. Individuals in need of accessing these records should submit their requests to the NYS Department of Health at 800 North Pearl Street 2nd Floor - Room 200, Menands, NY 12204 or https://www.health.ny.gov/vital_records.
“We have applied for this grant opportunity a number of times over the past few years and were very happy to learn that this year’s proposal was successful,” said Carly Winnie, City Clerk and Registrar. “While this digital conversion will present a short term inconvenience for community members and will temporary interrupt the immediate access for these records, this is a wonderful, long-term investment in preserving these records for generations to come.”